OFFICE ADMINISTRATOR – EURONEWS AZERBAIJAN

EURONEWS

Since 1993, Euronews has been the leading international news media in Europe, resulting in a unique European identity and multilingual model in 17 languages (12 language editions and five branded affiliates).

Euronews will launch an editorial and production bureau in Baku, Azerbaijan which will produce a variety of current affairs content, including several shows focused on heritage, culture, business and regional personalities as well as news coverage. These programs, produced locally, are intended for a global audience and for a comprehensive view of Central Asia and Azerbaijan.

These programs, produced locally, are intended for a global audience and for a comprehensive view of Central Asia and Azerbaijan.

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OVERALL MISSION

As part of our new office, we are looking for an Office Administrator.

The selected candidate will perform a wide variety of office management and administrative functions in the office, mainly to ensure the smooth operation and organization of the office; including overseeing and coaching the work of local office employees; taking a lead role in budget-related work and reporting, as well as also serving as Executive Assistant for the Bureau Chief. As the office is being set-up, in the initial phase the tasks may be particularly varied and broad and change over time.

MAIN RESPONSIBILITIES

The focus of the main duties and responsibilities, which may change over time, is envisaged as follows:

Administrative management and general services :

• Helping to set-up the office, including office design, working with utilities and suppliers
• Management of reception, access, organization of meetings, management of meeting room and studio schedules
• Participate in on-boarding of new hires
• Overseeing the process of settling international staff in the host country (visa, working permits, shipments, etc.)
• Keeping track and maintaining records of staff leave
• Keeping an inventory of the office
• Ensure compliance and safety of premises
• Manage office supplies, equipment and service contracts within budget
• Manage relations with external service providers, such as cleaning, security, catering and others
• Negotiate contracts and service agreements, ensuring cost efficiency and quality of services provided.

Travel Logistics Management :

• Assist Baku-based and future based employees with travel arrangements, providing support with visas, work permits, accreditations and travel documents
• Performing administrative and logistical tasks related to official travel, including preparation of travel authorizations, visa, and expense reports
• Manage travel budgets and expense reports, ensuring efficient use of resources

International coordination :

• Collaborate with HR, other Office Administrators and assistants in the Astana, Tashkent, London, Brussels and Lyon offices to ensure smooth communication, harmonization of policies and procedures

Internal events management :

• Organize and coordinate internal events, including meetings and visits from customers or partners

REQUIRED SKILLS AND QUALIFICATIONS

Technical Skills

• A job-relate bachelor’s or master’s degree from an accredited university
• minimum of five years of relevant experience in office administration and management, including HR and finance remits
• Knowledge of office management software and communication tools, notably Microsoft Office (Word, Excel, PowerPoint, Outlook, Team's)
• Strong appetence for general services and office operations
• Proficiency in diary management and international travel organization
• Language skills: Fluent in Azerbaijani and English (C2 level). Any additional “Euronews” languages, like Russian, is a plus
• Experience working in international context

Desired qualities

• excellent organizational and time management skills
• Initiative - Sense of responsibility
• Ability to manage multiple tasks simultaneously, adapt quickly to changes and solve problems proactively
• Excellent communication skills, both written and verbal, with the ability to interact effectively with people from different cultures and hierarchical levels
• Ability to work well with a team under short production deadlines
• Ability to deal effectively with emergencies while maintaining composure under pressure
• Team spirit - excellent interpersonal skills
• Good understanding of Euronews activities, organization and culture
• Knowledge of and respect for local laws
• Demonstrate impeccable professional ethics and discretion in handling confidential information

FURTHER INFORMATION

• Place of work: Baku City Center, Azerbaijan
• Working hours: full-time, from Monday to Friday
• Start date: as soon as possible

PROCESS OF APPLICATION

If you want to be a part of this story, please apply with:
- Your resume/ CV in English  
- Your cover letter in English presenting your experience, skills and achievements, availability and salary requirements

Applications will be dealt with utmost confidentiality and will be strictly reserved for the use of this specific recruitment